NOTICE: The cut-off for ordering single, emergency VE103B certificates in time for the Easter break is 3pm on Wednesday March 28th. Certifcates will be delivered by 1pm on Thursday March 29th, via Royal Mail Special Delivery. If you usually order pads of certificates, please note that we can no longer guarantee delivery of pads before the Easter break so, if you are running low, it may be worth purchasing some single certificates to cover you until after Easter.
Renters and Company Vehicle Drivers
If you wish to take your leased or rented vehicle abroad and need some advice on 'vehicles travelling abroad' please click here. You need the permission of the vehicle rental or leasing company in the first instance.
Certificates can be supplied in pads of 50 where you can choose to have your registered keeper address printed onto the forms at no extra cost for quick completion or single forms for in-house completion through your central fleet and customer administration system.
An emergency next-day delivery service for single VE103Bs is available Monday-Friday (excluding bank holidays), provided the order is received before 3pm.
- The Fleet Management company is contracted by the Client to manage their vehicles
- The registered keeper name on the DVLA vehicle record is shown as the Client
- The registered keeper address is shown as Care Of the Fleet Management company
- An employee of the client is taking the vehicle abroad
- The client has expressed clearly that the V5C should not be given to the driver
For more information on travelling abroad and VE103B certificates, call us on 01494 545714 or email firstname.lastname@example.org.
Vehicles travelling abroad FAQs
What happens if a hire vehicle is stopped without a vehicle on hire certificate?
The consequences will vary according to the country, the law enforcement agency and even the time of day in which the vehicle was stopped. The driver may be fined or the vehicle may be impounded. Without a vehicle on hire certificate your customer and your vehicle are unprotected and vulnerable to a potentially major inconvenience.
What countries require vehicle on hire certificate documentation to accompany drivers of hired vehicles?
All EU/EEA member states: Austria, Belgium, Bulgaria, Czech Republic, Republic of Cyprus, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Republic of Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.
As well as: Albania, Andorra, Belarus, Bosnia and Herzegovina, Croatia, Gibraltar, Guernsey, Isle of Man, Jersey, Macedonia, Moldova, Montenegro, Norway, Russian Federation, Serbia, Switzerland, Turkey and Ukraine.
Is a fax or photocopy of the vehicle on hire certificate acceptable?
No. Only the original vehicle on hire certificate is acceptable to overseas authorities, if you don't supply this you could risk your vehicle being impounded or the hirer incurring a fine.
What details need to be entered on the vehicle on hire certificate?
The vehicle on hire certificate data must exactly match the V5/logbook document. If a V5/logbook field is blank then leave the field on the vehicle on hire certificate blank as well. Instructions for completion can be downloaded here.